Monday August 21, 2017

Employment Opportunities



Position - Administrative Assistant / Workflow Coordinator

West Coast Title Search was founded in 1969 and remains one of BC's leading Registry Services agencies, providing legal filing services to over 300 law firms. This means we attend at government registries such as the Land Title Office(s) and Court Registries to examine records and file documents. We have over 55 staff in 3 offices, New Westminster, Vancouver and Victoria. 

The position we have available at present is for an Administrative Assistant / Workflow Coordinator (see following job description) at our Vancouver Office located at 840 Howe Street. The job is Monday to Friday from 9 a.m. to 5 p.m. This job would suit someone who has excellent verbal skills and a bright personality. Word processing skills and general computer literacy are required as you be entering information into a database and possibly preparing affidavits of service for our Process Servers. (Process Serving is personally delivering legal documents to individuals and companies). 

You will also be required to liaison with our clients, our process servers and the agents that we use across Canada and internationally. It is quite a demanding job and requires someone who is able to prioritize their work and who has an excellent eye for detail. It is important that you can work quickly and accurately. It will also suit someone who enjoys working independently but also likes be part of a team. Having previous experience working in a Process Serving environment or a law firm would be an asset, but not required. The wage for this salaried position is $14-$17 per hour (depending on experience / education) with benefits after six (6) months. 

Please submit your resume to the attention of Ruth Balfour at: 

Mail:       99 Sixth Street, New Westminster, BC   V3L 5H8

Fax:        604-525-2593, or


We will read every resume that is received but we will not be able to respond to each and every one. The hiring process will be completed by Friday, August 25, 2017.

Thank you very much for your interest in this position and in West Coast Title Search Ltd. 

Job Description - Administrative Assistant / Work Flow Coordinator – Process Serving

Monday - Friday, 9:00 a.m. to 5:00 p.m.            

The Work Flow Coordinator position performs a variety of clerical and organizational tasks, following established procedure under a minimal amount of supervision.  The Office Clerk, as a member of the process serving team, works towards fulfilling department goals while meeting or exceeding department standards of performance.   

A.        Typical Duties 

a.      Strong verbal, written, and interpersonal communication skills 

b.      Receiving and relaying incoming calls on a multiple line phone system 

c.      Opening and delivering incoming and outgoing mail 

d.      Handling all incoming and outgoing courier

e.      Performing administrative work as required

f.       Inventory and ordering office supplies

g.      Managing client concerns and questions throughout legal process.

h.      Reviewing incoming and outgoing mail and coordinate responses as required

i.       Excellent time management skills and ability to meet deadlines is a priority;

j.       Attention to detail, accuracy and follow up skills are essential;

k.      Good oral and written skills; and

l.       The ability to show initiative and be a strong problem solver.

m.    Assist the other staff in the Process Serving Department as necessary. 

n.      Perform miscellaneous duties and tasks as requested or assigned.   


B.        Equipment Used 

May be asked to operate standard office equipment such as: 

·           computer

·           Photocopier/scanner

·           Telephone system 

·           Calculator 


C.        Job Specifications 

Necessary skills and abilities: 

•         Legal Secretary/Legal Administrative or equivalent experience 

•         clerical aptitude, speed and accuracy proficient with Microsoft Office 

•         understanding of Customer Relations software would be beneficial 

•         excellent computer skills and/or experience typing skills - 60 wpm 

•         good telephone skills 

•         good communication and interpersonal skills 

•         strong organizational skills and time management skills 

•         discretion (work can be of a confidential nature)   


Additional skills and abilities:  professional attitude, interest in legal field well focused / self motivated flexible quick thinking detail orientated.


Reports To The Process Serving Manager.

Temporary Messenger

MESSENGER/DELIVERY - Temporary 2 - 4 months


M-F 8:45 - 4:00 pm. Car is provided during the day.


Do you enjoy driving and walking? We require a reliable messenger with good driving skills for the delivery of documents to law firms. (A driver's abstract will be required).  

·         On a daily basis, attend at the clients' offices as per the runs schedule to pick up and deliver work.

·         Maintain a clean and tidy work environment, including vehicle, as per a staff rotation schedule.

·         Assume responsibilities for following established procedure for use of company fleet vehicles.

·         Miscellaneous duties and projects as assigned or requested.


Fax or email resume to:  


Ruth Balfour



We will read every resume that is received but we will not be able to respond to each and every one. 


Thank you very much for your interest in this position and in West Coast Title Search Ltd.